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Online Board Meetings Benefits
Teleconferences are becoming more frequent as companies adjust to working from home for a long time following the pandemic. While the convenience of virtual meetings is an obvious advantage, there are a few issues to be considered before making the switch.
Reduced engagement: Some attendees may be intimidated by a remote meeting at first, because they aren’t used to communicating via online communication. This could result in less participation in the meeting. This could hinder the board’s progress and hinder its agenda.
It can also be difficult to discern body language and facial expressions in a virtual chat, which can lead to misunderstandings. Inattention to eye contact can cause some directors to feel less at ease and less attentive. This is not good for a board.
The board portal can be used to help improve these issues. For example an application for managing boards with the ability to secure video conferences makes it easy to record meetings and keep important documents in one place. Directors can access documents and minutes from any device at any time.
It is also an excellent idea to ensure the environment for meetings is clean and distraction-free. For instance the meeting should not be held during meal times and all attendees should turn off their phones when not speaking to prevent background noise. The chair should be able to monitor all attendees and advise them to use only their microphones when needed.